Creating A Manual Check

You should only use this section if you do not have any 401k, Benefits, or State Withholding. If you receive the error below,  please follow the  Using the Paycheck Calculator Article to assist you

To Create the Manual Checks, click the Payroll list from the CertiPay home page, and select Manual Checks.  

Once opened, click on “Create Check” in the top right corner:

Fill out the following information:

Select the employee or the employee number, from either the Employee or Employee # list. The other option will auto-populate based on what is selected.

Click the Employee or Employee # list and locate the employee. From the Standard Earnings and Deductions to Add field, ensure that Regular or the appropriate session is selected, and then click Add.

Once you have created the check, a blank check will populate:

You will need to fill out the following information in order to fill out the earnings or deductions:

Check #	Enter the desired check number
Check Date	Enter the date of the check
Period Begin	Enter the begin and end date for the pay period- this is for information record-keeping only
Period End
General Info	Change the Federal Withholding Options or Frequency for the check, if applicable.

Once you do this you will be able to add any earnings or deductions for the Manual check:

If you need to edit the earning or deduction once it is added, you will need to select the earning/ deduction and press “Edit”

Once you are done, select the “Calculate Federal Taxes” button at the bottom left:

Once the check is calculated, verify the check:

If your employee needs a paycheck stub for this manual check, you can press the Print Stub Only button after you verify your check: 

To not record the calculated check as a manual check, click the Delete Check link. This may be used when a check is only created and calculated for taxes or to see a net amount for a check. 

Pulling the Manual check into your next payroll process:

Go into step 3 of the payroll posting and click on “Add Manual Checks”. Once you do this a box will pop up with any manual checks that have been created but not yet processed. Please confirm that the “Verified” and “Selected” boxes are checked. Then you will hit "add", which will pull these checks into payroll.

In the preview report in step 6, you will notice that it states, “Check Amount”. That is correct but it will not produce any live funds as you will be writing this out of your Accounts Payable.